England's Medieval Festival - Participants Info - Catering Concessions - Food Vans
  • Food Trader Invitation, Information & Application

    It is with great pleasure that we invite you to trade at England's Medieval Festival. The festival where HISTORY HAS NEVER BEEN SO MUCH FUN ! Enjoyed by visitors from around the world, it is Europe's largest Medieval Festival.
  • Food Trader Information

    There will be three food trading areas at our festival:

    • Main Arena area
    • Market Lane area
    • Trader area
    • Camping Area (tbd)

    We will not select and locate similar food traders in the same areas on the festival grounds.

    The total number of mobile unit food concessions will be no more than eleven (11), and the acceptance of more than one unit by an individual concessionaire will be considered at the time of booking.

     There is a fee for the electric, but generators may have to be supplied if there is an electric power shortage on the grounds.

    We are proud to advertise our event as being the most authentic medieval Festival of its kind in the country, and our visitors have high expectations. In order not to disappoint and to add to the fun, we request that everyone participating is dress in medieval style, and we encourage all points of sale to adopt a medieval theme. We will offer ideas and suggestions to help you achieve suitable attire!

    Free on-site camping is available.

    Food Traders must be open from at least 5pm - 9pm Friday; 10am until 9pm Saturday & Sunday; 10am - 7pm Monday (Additional hours to be discussed)

    Food Trader Booking Requirements

    All Food Traders must register to participate each year. It is important to complete this form in full, giving all the information required.

    Confirmation of the trading space(s) is made upon receipt of the completed form and the registration fee. At the time of booking food traders must provide a non-refundable registration fee. (which will be returned if the application is not approved)

    All Payments to be made by BACS, unless otherwise agreed.

    All relevant food trader information is forwarded by email to be approved food traders prior to the start of the festival.

    Trading spaces will be allocated in priority based on the date of registration, but no specific space can be guaranteed.

    Food Trader's spaces price options are as follows:

    • £975 + VAT per space, Earlybird Special if booked before 31st January
    • £1075 + VAT (£500 + VAT Non-Refundable Deposit per space at the time of booking to hold your space, and the balance of £575 + VAT per space before 31 March)
    • £1175 + VAT per space, if booked after 31st January
    • £575 + VAT Non-Refundable Deposit per space at the time of booking to hold your space, PLUS 15% of Total Gross Sales + VAT at the completion of the festival (Traders must provide a full set of z-readings, from all sales (Card and Cash), at the close of the event or must be emailed to EMFL and paid within three days of the event closing)

    Waste Bond: All Food Traders must pay a Waste Bond of £100 + VAT which is charged as an up-front cost, and will be refunded by BACS to the Trader's nominated bank account, within 7 days of festival close (or deducted from what the Traders owes the festival)  provided that the Traders area is left without waste or refuse in their space, and these items have been disposed of correctly or taken home for disposal.

    Other Items:

    • Tables (6ft x 2ft) - £15
    • Chairs - £5
    • Electric - Costs vary based on requirements - minimum £85 for 12hrs use per day for the full weekend for a 13amp socket; single phase (2.3kW per 13A socket)

    Trader Passes: Each trading space includes four (4) weekend trader passes.

    • Additional weekend trader passes are £45 each.

    Refunds - Payments are non-refundable.

    Currency - All payments are in GB Pounds Sterling and must be paid by BACS, unless otherwise agreed.

    Click Here to Apply for a Food Trading Space at England's Medieval Festival


    For further information, please contact us at: info@englandsmedfest.co.uk or 02081506767